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Criminal Record Checks

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Basic Criminal Record Search for Employment Purposes

Applicants may attend the West Grey Police Service, Monday to Friday, between the hours of 8:30am - 4:30pm - Closed on holidays.

The fee for this criminal record search is $30.00, which is payable at the time of submitting the application. Fees are payable by cash ONLY.

Applicants must reside within the Municipality of West Grey & must attend in person.

The applicant must produce two pieces of appropriate identification that confirms their name, date of birth and address. One piece of identification presented must include a photo. (e.g. of an acceptable photo ID)

Photo Identification: which provides photo and both the name and date of birth of an individual:

  • Driver's Licence
  • Passport
  • Canadian Citizenship Card
  • Firearms Licence (FAL, PAL, POL)
  • Government Employment Card
  • Indian Status Card
  • Military Employment Card
  • Permanent Resident Card
  • Student Card
  • Ontario Government Photo Identity Card

Non-Photo Identification: which provides both the name and date of birth of an individual. (e.g. of acceptable Non-photo ID)

  • Baptismal Certificate
  • Canadian blood Donor Card
  • Fishing Licence
  • Hospital Card
  • Hunting Licence
  • Immigration Papers
  • Outdoors Card
  • People under 16 can provide school ID, bus pass and/or their parent can provide verification

NOTE: Health cards (issued by Canadian province or Territory) and Social Insurance Cards (SIN) are not acceptable for identification purposes.

All completed basic criminal record searches can only be picked up by the individual, with shown identification. Also, completed CPIC checks will not be faxed out to any companies.

It is the responsibility of the individual to check back to see if the CPIC check is done - we will not be responsible for calling the individual. However, generally we can complete a record check quite quickly. You will be advised when filling out the request how long it will take.

Once the check is completed, it will indicate the result of the criminal record search. We then include the Corporate Seal of the West Grey Police Service as proof of authenticity.

How to Apply?

You can print out the form below and complete it prior to attending, to expedite your request, however you must attend in person at our West Grey Police Station location and provide the necessary documentation.

Download Basic Employment Record Check Form

Police Records Check and Vulnerable Position Screening for Volunteer Purposes

Applicants may attend at the West Grey Police Service, Monday to Friday between the hours of 8:30am - 4:30pm - Closed on holidays.

The fee for this Police Records Check and Vulnerable position screening for EMPLOYMENT purposes is $30.00.

The fee for this Police Records Check and Vulnerable position screening for VOLUNTEER purposes is $11.00.

Fees are payable by cash ONLY, and is payable at the time of submitting the application.

Applicants must be a resident of West Grey & must attend in person.

Applicants MUST produce an Authorization letter from the office of the Employer , Volunteer placement or Educational Institute. An example is shown below of what should be indicated in this letter.

The applicant must produce two pieces of appropriate identification that confirms their name, date of birth and address. One piece of identification presented must include a photo.

Photo Identification: which provides photo, and both the name and date of birth of an individual: (e.g. of an acceptable photo ID)

  • Driver's Licence
  • Passport
  • Canadian Citizenship Card
  • Firearms Licence (FAL, PAL, POL)
  • Government Employment Card
  • Indian Status Card
  • Military Employment Card
  • Permanent Resident Card
  • Student Card
  • Ontario Government Photo Identity Card

Non-Photo Identification: which provides both the name and date of birth of an individual: (e.g. of a no photo ID)

  • Baptismal Certificate
  • Canadian Blood Donor Card
  • Fishing Licence
  • Hospital Card
  • Hunting Licence
  • Immigration Papers
  • Outdoors Card
  • People under 16 can provide school ID, bus pass and/or their parent can provide verification

NOTE: Health cards (issued by a Canadian province or Territory) and Social Insurance Cards (SIN) are not acceptable for identification purposes.

A Police Records Check and Vulnerable Position Screening are available to persons that will be employed in positions of trust, involving the vulnerable sector. The vulnerable sector includes, but is not limited to, children (persons under 18 years of age), the physically disabled, the intellectually disabled, and the elderly.

Definitions (Bill C-7)

CHILDREN: Persons under 18 years of age.

VULNERABLE PERSONS: Persons in a position of dependence, or otherwise at a greater risk of harm from persons in a position of trust or authority relative to them, because of their age, a disability, or other circumstances (whether temporary or permanent)

What if I don't have sufficient identification?

For the purposes of obtaining a criminal records check, your alternative is to submit your fingerprints to the R.C.M.P. who will either issue you a certificate stating you have no record, or provide a copy of the record if one exists. This will take approximately 3 - 6 months.

The West Grey Police Service charges a $30.00 fee for fingerprinting, and in addition there is a $25.00 fee to the RCMP for their checks. Cheque or money order should be made out to The Receiver General of Canada.

IF application is accompanied by a letter from the employer/agency requesting the CR check, then the RCMP will waive their fee.

Download Volunteer/Vulnerable Sector Employment Check Form